JOB DETAILS

The Bid Coordinator will lead the tendering process and support marketing initiatives by ensuring the preparation, submission, and management of bids align with industry standards and company objectives.

Responsibilities

Facilitate and lead weekly and monthly team meetings to foster collaboration and progress.

Identify and implement process improvements to enhance internal efficiency.

Manage and maintain internal database systems and registers.

Coordinate, prepare, and submit RFTs, RFQs, and panel applications, ensuring deadlines and compliance are met.

Develop and maintain a library of templates and procurement processes.

Proactively identify and pursue tender opportunities while managing active tenders.

Represent the organisation at industry briefings, forums, and debrief sessions.

Maintain up-to-date knowledge of industry standards, regulations, and protocols.

Ensure all processes comply with WHS, Quality, and Environmental requirements.

Oversee the tender register to ensure accurate tracking and reporting.

Manage extensive diary scheduling to support organisational operations.

Evaluate subcontractor quotations for cost-effectiveness and compliance.

Cultivate and maintain strong business relationships with clients and stakeholders.

Manage the internal library and contractors' database for streamlined operations.

Review contract documents to ensure compliance with regulatory and organisational standards.

Prepare and submit daily reports to provide operational insights and updates.

Required Software Proficiency or similar

Essential: MS Office, Estimate One, tenders.net, Tenderlink, eTendering/buynsw, Procore, Aconex, In Design (intermediate min)

Preferred: Apex 360, Monday.com, Ariba, BCI, Cordells

Qualifications and Experience

3+ years of construction bid coordination and tendering experience.

Proven track record with a leading contractor, demonstrating career longevity.

Exceptional organisational and time-management skills.

Strong written and verbal communication skills.

Proficiency in tendering and project management software.

Solid understanding of WHS, Quality, and Environmental compliance.

Bid Coordinator

About Enables Group